IRS RELEASES NEW FORM W-4
The IRS has released an updated Form W-4 for 2020 — now titled “Employee’s Withholding Certificate”. The form was updated to reflect changes made to the tax code by the Tax Cuts and Jobs Act of 2017.
What’s New?
The primary goal of the revised form was to make it simpler for employees to complete and less burdensome on employers and payroll processors. The new form is one page broken down into five steps:
- Step One — Enter personal information.
- Step Two — Indicate multiple jobs or if spouse works.
- Step Three — Claim dependents.
- Step Four — Other adjustments, like other non-job income, non-standard deductions, and extra withholdings.
- Step Five — Sign the form.
Only two steps are required for all employees: step one and step five. Steps two through four only need to be completed if those steps apply (i.e. the employee has multiple jobs, investment or retirement income, or wants to claim dependents).
Important Points
There are a few important points regarding the new Form W-4:
- All new employees hired as of January 1, 2020 must complete the new form.
- Current employees are not required to complete a new W-4, but may choose to do so. For employees that do not choose to complete a new W-4, employers can still compute withholdings based on the most recent completed W-4.
- Any adjustments made to employee withholdings after January 1, 2020 must be made using the new W-4 .
The IRS encourages employees to use the IRS Tax Withholding Estimator to assist in completing the new Form W-4. The calculator is designed to help employees estimate any additional withholdings. The estimator is especially helpful for employees who face an unexpected tax bill or a penalty after filing a tax return last year or who has or will experience a change in martial status, dependents, income, or jobs this year.
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Whether you are looking for an employment application, employee file checklist, payroll deduction form, performance appraisal form, or FLSA exemption worksheet, NAE provides resources designed to support employers with day-to-day HR operations.
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Employers who need additional guidance on HR compliance may also benefit from services such as HR Hotline support or professional HR audits, which help identify potential compliance gaps before they become legal issues.
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NAE members can access these HR resources through the Member Portal (login required). The portal includes downloadable HR forms, customizable policies, and other templates that help employers manage employee documentation and HR procedures efficiently.
These resources are designed to work alongside other NAE compliance tools, including the HR Compliance Checklist and Employee Handbook Review services that help employers maintain legally compliant workplace policies.
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Members can request guidance or customized resources through services such as Legal Hotline or employment legal services, which provide expert advice on workplace compliance and HR documentation.
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